novialia.com
Free wedding tool

Calculate your wedding budget from your own quotes

Enter your guest count, meal cost and supplier figures to see the full total and cost per guest.

  • Updated October 2026
  • Source: Novialia editorial, Oct 2026

Your figures

Use your current estimate if the guest list is not final.

The example starts with $2,700 of combined vendor costs.

How the calculator works

It uses only the figures you enter. Blank fields count as zero.

  1. Add the guest costs.Enter the number of guests and the average meal cost for one person.
  2. Add fixed costs.Enter each venue and supplier quote as a complete amount.
  3. Review both results.The calculator shows the overall total and divides it by the guest count.

The calculation

Meal total equals guests multiplied by average meal cost. The calculator then adds the venue, photo, video, music, flowers, dress, rings and other costs.

Total
Meal total plus fixed costs
Per guest
Total divided by guest count
Worked example

120 guests x $110 meal + $2,700 vendors = $15,900 ($133/guest) vs US average $33,000 (The Knot 2023).

Read the result in context

Your total is most useful when every supplier field contains a current quote or a deliberate allowance.

Budget breakdown for the worked wedding example A meal total of 13,200 dollars and vendor costs of 2,700 dollars make a 15,900 dollar total, or 133 dollars per guest, compared with a 33,000 dollar US average. Worked budget Meals: 120 x $110$13,200 Vendors$2,700 Total$15,900 Per guest$133 US average, The Knot 2023$33,000
The worked example separates the meal total from all other vendor costs.

Use quotes, not category averages

A headline average does not tell you what your venue, meal or suppliers will charge. Replace each example value with a quote for your date and requirements.

This result is a planning calculation, not a supplier quote. Check taxes, service charges, payment dates and exclusions before you book.

$15,900

Example total

The meal calculation and $2,700 of vendor costs combined.

$133

Example cost per guest

The example total divided by 120 guests, rounded to the nearest dollar.

$33,000

US average

The Knot's 2023 US average, provided as context rather than a target.

Turn the result into a working budget

Move each category into a budget sheet and update planned and actual costs as quotes arrive.

Open the budget spreadsheet guide

Wedding budget questions

Does the calculator save my figures?

No. It calculates the figures in this browser tab. Copy the result into your budget sheet if you want to keep it.

What should I enter as the meal cost?

Use the average cost for one guest from your venue or caterer quote. Check separately whether the quote includes drinks, tax and service charges.

What if a category does not apply?

Leave that field at zero. The calculator will still include every other amount you enter.